Document scanning projects consist of Preparation, Scanning and Indexing.

Preparation includes all activities required to get your documents ready for scanning. This includes removing staples and inserting barcode sheets with indexing information. When required, this is charged at an hourly rate.

Next, your documents are scanned into multi-page TIFF or PDF files using the indexing requirements that you specify.

Finally, your scanned files may be processed on the computer to enable full-text searches. Sometimes though, searching a large quantity of documents is more effective by using simple keywords such as a name, date, category or case # rather than doing a full text search.

1) For larger batches requiring little preparation or organization, simply stop by or use our cost calculator for an estimate.

For complex projects, determine what (index) variables you will need for retrieval. Ex: Name, Date, Classification etc. Additional variables will increase the preparation and indexing cost.

2) When available, prepare lists with these variables as they pertain to your project. This may be a client list, case ID list, list of years, list of document classifications (insurance, medical, legal, closed, current etc). Each document will be tagged with the desired variable for easy retrieval. You can also save money by doing this preparation yourself. We can send you barcode labels or cover sheets to place within your files to enable proper indexing. Watch our tutorial to do this properly.

3) Request an estimate or call using our Request Estimate Form. Describe your project briefly and upload a few pictures of your files. If necessary, we'll send a representative for a more detailed quote.